The Art of War for Project Managers

Chapter 1 - Analysis

"This is war.
It is the most important skill in the nation.
It is the basis of life and death.
It is the philosophy of survival or destruction.
You must know it well." *

In Sun Tzu's world, war was a heavy thing. Brutal, costly, painful and only to be taken on when it was absolutely necessary.

And when it was necessary, the only way to set yourself up for success was to become a student of the thing you were about to spend people's lives on.

For those of us who manage IT Projects, this may seem a bit over the top if you try to apply it to your work, but when you come right down to it, it isn't that far off.

Each project we take on levies a heavy toll on us and the places we work. We burn money, people, reputations, good will and more often than not, our life outside of work.

We've all worked with the people who create projects just to seem busy, or create giant catastrophes just to save the day. More often than not, these people get sorted in the end, but the thing to keep in mind for each of us is, if you are going to take on a project, and burn through all those things that could be used on something else the company needs to stay afloat, or the time you need outside of work to be with your family, make sure you understand why you are doing it, what you are going to do, how you are going to succeed, and most of all, what you are going to do when you realize you got the first three questions wrong.

* The translation above is from Gary Gagliardi's book "Sun Tzu's The Art of War Plus Its Amazing Secrets". Of all the translations I own, there are only two that are so worn the pages are falling out. This is one of them.

The Art of War for Project Managers

Introduction

I've been studying the Art of War and working on applying it to my day to day work as a Project Manager for almost 15 years now. While I've lectured on it and taught classes that covered the whole text, I've never detailed out my ideas on how each piece can be applied to the work of a project manager.

My goal here is to post a new entry every few days until I've worked through the entire book. I'll be referencing multiple translations and will give notes on each one in the entries.

As always, any comments or feedback would be greatly appreciated.

Thanks,
Dave

Project Potion Episode 4 - The Exploding Mailbox

(Where The Project Shrink, Bas de Baar and I answer some of the questions folks sent him when they blew up his mailbox.)

DrunkenPM Explained

I've been told by a lot of folks that I should change the name of my blog. I may be weakening on that one, but I'm not totally ready to throw in the towel just yet. The assumption a lot of people make is that the title has to do with drinking or that it is some self-depreciating joke. Neither of which earn me much in the way or respect or credibility, but the fact is they have nothing to do with the title.

What I wanted to talk about when I started the blog was a style of project management that was a little more stealthy and subtle ... more under the radar than what most people employ. To me, the best project management happens when people don't realize it is going on. I also think that, a lot of the time, I can accomplish more as a PM by not acting like a PM because people feel more at ease, or less threatened, if they don't think you are there trying to control them, or check up on them.

So, I needed a name that fit with all that, and I apparently watched way too much Kung Fu Theater on Saturday afternoons growing up because the best fit I could think of was Drunken Boxing. I could give you my explanation of it, but since I don't practice any martial arts, I think I should leave it to those with more experience.

This clip is from an episode of Fight Science and it provides a much better explanation of Drunken Boxing that I ever could. While you watch, imagine applying the behaviors to managing people and work - that is the point of the title of this blog.

Project Potion Episode 3 - The New Team

I am happy to report that the Project Shrink, Bas de Baar, (@Projectshrink) and I have posted Episode 3 of Project Potion - The New Team. This conversation focuses on the things we need to deal with when putting together a new team for a project.

The Shannon and Weaver and the Personal Branding Paradox

On the personal branding front, the “very personal” message you had previously recorded, which was played for me when I answered my cell this evening might have come across a little more sincere if you did it before you decided to take legal action against me.

MITPM 2009

(From the Q4 2009 IT&T SIG Newsletter)

By Dave Prior and SK Khor

During the first week of December, IT&T SIG Chair, Petra Goltz and IT&T SIG Past Chair, Dave Prior had a chance to join IT&T SIG Asia Pacific Regional Director, SK Khor and PMI Fellow and 2006 PMI Chair Iain Frasier for MITPM 2009 Conference Awana Genting in Kuala Lumpur.

MITPM is an annual regional project management conference focusing on ICT industry and the IT & Telecom SIG has been supporting the event since 2006. The growth of project management in the area is an amazing success story and it has been fueled by a unique pairing of private and government resources who have worked together for the past few years to ensure that it established a solid foothold as technology and PM best practices take root in the region.

This year, Keynote Speaker and IT&T SIG Chair, Petra Goltz led things off with her talk "Beyond 2009: New Challenges for PM" (see her article “Challenges for Project Managers in the years ahead “ in this newsletter). IT&T SIG Past Chair Dave Prior followed with a presentation on the new PMIS Paradigm and introduced some tools and alternatives that are available for PMs as we move into and beyond Web 2.0 and Social Networking. Then PMI Fellow and 2006 PMI Chair, Iain Frasier, led a very insightful roundtable discussion on the topic of "Project Governance in a Challenging Time" and followed up with a workshop called "The Fast Track PM: Managing Multiple Priorities".

(Video of these presentations will be posted for IT&T SIG members in the coming weeks – stay tuned for more details.)

MITPM is supported by a number of sponsors including a nationwide initiative in Malaysia called Multimedia Super Corridor (MSC) Malaysia. MSC Malaysia is currently hosting more than 900 multinationals, foreign-owned and home-grown Malaysian companies and it is rapidly becoming a dynamic hub for the ICT industry in the region. MSC Malaysia is directed by the Multimedia Development Corporation (www.mdec.com.my) or MDEC. MDEC is committed to “drive MSC Malaysia by empowering businesses and connecting communities through ICT; and to facilitate Malaysia’s goal of becoming the preferred location for ICT and multimedia innovations, operations and services.”

During MITPM, IT&T SIG Past Chair, Dave Prior had the opportunity to spend some time with MDEC’s Chief Operating Officer Ms. Ng Wan Peng, Head of Capability Development Dr Karl Ng and Manager Ms. Aiza Zeyati Zamani. They explained that when MDEC was first started, it was primarily concerned with trying to create jobs in the region, but in 2003/2004 it took on a more proactive approach to ensuring that not only were jobs being created, but that skilled resources were trained and ready to fill them. By partnering with local Project Management training Specialist like the Advanced Technologies Studies Center (ATSC), they have been able to grow from 80 PMPs at the start of 2005 to over 2000 in 2009. This significant growth has contributed to the recent trend that has led many multinational foreign-owned organizations to establish a presence in Cyberjaya. Cyberjaya is the heart of MSC Malaysia, and for many foreign-owned companies doing business in Malaysia it serves as the location of choice for their Project Management Centre of Excellence, serving the needs of project management expertise across the entire Asia Pacific region.

The work of MDEC extends well beyond just promoting traditional project management best practices. In fact, it addresses technology concerns extending across all verticals. This includes providing education, mentoring and support for everything from Microsoft to Cisco technologies, to ITIL and to innovative and leadership programs, and Agile approaches to technology such as Scrum. In fact this December ATSC hosted one of the first Certified Scrum Master training sessions in Malaysia and is poised to help Agile grow in the region to support projects that require an alternative approach to traditional project management.

The work between MDEC, local organizations like ATSC and groups like the IT&T SIG are a model for how various groups around the globe can come together to help bring focus to new and emerging ideas in regions that are growing and establishing their role in the global IT workscape. The IT&T SIG is very proud to be able to contribute to continued growth in the region and is looking forward to exciting new things in 2010.

Social Media and Personal Branding: Episode 3 - An Interview with John Vajda
(Please note - John's new twitter handle is @PMmashable)

Project Potion Episode 1: The Green Thing

Project Potion Episode 2 : 2009 Year End Lessons Learned with Bas and Dave